Privacy Statement
The following sets out the privacy policy of use of the Magenta Associates website. Magenta Associates respects your privacy and is committed to protecting it. We provide this Privacy Statement to inform you of our Privacy Policy and practices and of the choices you can make about the way your information is collected online and how that information is used. This privacy notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with the UK General Data Protection Regulation (GDPR). It applies to all visitors to our web site, employees, workers and contractors.
The Company is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
Data automatically collected
We log visitor’s domain and IP address automatically; this information does not identify you as an individual, but only the computer that is being used to view the website. This data is used for click stream analysis to help better understand website usage, so that we can improve our service to you. We do not link information automatically logged by such means with personal data about specific individuals.
Cookies
Cookies are small pieces of information that are stored on your computer by the server maintaining and operating the website. They do not compromise your privacy or security as they store a randomly generated identifying tag on your computer. To stop cookies being placed on your computer please refer to your specific Internet browser for instructions. In a few cases blocking cookies may reduce the functionality of some websites or prevent access to them depending on your chosen browser options.
Data collection and use
When you request information through this website, we may need to know some personal information about you. When emailing us, or subscribing for free news or information we need your e-mail address, name and other limited personal identifiers, typically name and contact number.
Your personal data will be processed to provide information, goods, products and services you request in the form that you require.
We will not pass your details to anyone outside Magenta Associates without your permission. Where we use third parties to support our web site. We require them to respect the security of your data and to treat it in accordance with the law.
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
- Where we need to perform the contract we have entered into with you.
- Where we need to comply with a legal obligation.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
We may also use your personal information in the following situations, which are likely to be rare:
- Where we need to protect your interests (or someone else’s interests).
- Where it is needed in the public interest or for official purposes.
Protecting your data
We will comply with data protection law. This says that the personal information we hold about you must be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
If we require sensitive personal data then we will ensure that the collection and use is in strict accordance with the principles of data protection and data privacy.
Data Security
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Data Retention
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for.
Access to your personal data
To enquire about accessing your personal data, or if you have any questions relating to Magenta Associates’s data privacy policy please email info@magentaassociates.co.uk, or write to Magenta Associates, Office 3, 129-130 Edward Street, Brighton BN2 0JL.
We will provide you with a readable copy of the personal data that we keep about you, within 40 days; we will require proof of your identity. In most cases this is free, but we have a discretion to charge an administration fee where the request requires an excessive amount of our time. We allow you to challenge the data that we hold about you. Where appropriate, you may have the data: erased, rectified, amended or completed. We reserve the right to refuse to provide our visitors with a copy of their personal data, but will give reasons for our refusal. You will be able to challenge our decision to refuse to provide you with a copy of your personal data.
Disclosure and Visitor choice
As a visitor to our web site, you may unsubscribe or opt-out of services at any time. Details of how to opt-out of the Magenta Associates website are available and is a simple process. Where we disclose your personal data for those purposes stated, we provide you with the means to opt-out of disclosure by either indicating in a box at the point of the website where personal data is collected, by sending an email to info@magentaassociates.co.uk, or writing to Magenta Associates, Office 3, 129-130 Edward Street, Brighton BN2 0JL.
Hyperlinks
The Magenta Associates website may provide links to third-party websites for your convenience and information. If you access those links, you will leave the Magenta Associates website. Magenta Associates does not control those websites or their privacy practices, which may differ from that of Magenta Associates. We do not endorse or make any representations about third-party websites. The Magenta Associates Privacy Statement does not cover the personal data you choose to give to unrelated third parties. We encourage you to review the privacy policy of any company before submitting your personal information.
Data Protection Officer
We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. Our Data Protection Officer is: Jo Sutherland.
Changes To This Privacy Notice
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.
Privacy compliance
Our privacy policy is compliant with the following instruments: UK Data Protection Act 1998 and the UK General Data Protection Regulation. Data privacy legislation is subject to revision.
